3 Mentorship Meetings
Mentorship meetings are the individual online calls you have with your mentees.
This meeting format is optional. No face-to-face meetings are expected.
3.1 Collaborative notes
We ask that you keep collaborative notes for your meetings. This will help focus your discussion and keep a record of progress. If you use Google Docs, please create a document in the folder we created for you and your mentee. You can make a copy of the template we provide.
3.2 Frequency
You should meet with your mentee every month; we estimate at least 30-minute meetings, have more sessions if necessary, and both can. You can agree on the schedule with your mentee. Check the @scheduling section to have some tools idea.
3.3 Meeting Tracking
We will ask you to record on this form when you hold these meetings. This helps us to keep track and know if everything is going well. You can use this form to ask for support to the rOpenSci Community Manager.
On the meeting templates google doc we provide a guidance on what topics/questions you can use on each meeting. Of course, you can choose your own structure, but it is important to have an agenda.
3.3.0.1 First meeting
On the first meeting, we recommend:
Introductions - get to know each other,
Mentees, tell your mentor about your project
Set 1-2 goals for your project
Possible areas to think about:
For a new package project: a first functional version of the package following the recommendation of the rOpenSci development guide. Improve functions, testing, documentation, repository, functionalities. Improve the developer guide (content, translations)
For a package sent to review: prepare the package to sent to the review process, send the package to review and complete the process. Improve functions, testing, documentation, repository, functionalities, governance. Write a paper for JOSS about the package. Improve the review process (accessibility, languages, guidelines)
For become a reviewer: select a package to review. Review a package. Improve the review process (accessibility, languages, guidelines)
What do you want to see from a mentor?
3.3.0.2 In between meetings
For the following meetings, we recommend:
Highlights from the past month + Recognitions (anyone to thank or appreciate?)
Review goals & roadmap
Are we progressing? Should we adjust anywhere?
In July/August meeting Set 1-2 goals for mentee outreach activities
- Analyze potential contributions by type (community call, meetups, conference, blog post, tutorial), by number, when, by goal (develop a new skill, try something new, organize something with other community).
When is a month with a cohort call: Review the cohort call: any thoughts / questions / feedback after last week’s call?
How else can we help?
Next time
The in-between meetings can be used for peer-programing or coding sessions.
3.3.0.3 Last meeting
For the last meeting, we recommend:
Celebrate! Look at all you accomplished the past months!
- Review goals from the beginning of the program. Are you where you thought you would be? Why or why not?
Sprint + Mentorship & Training
What went well?
What could be better?
Anything we should do differently next time?
Next steps